How to Manage Time and Stress in a Chaotic World

How to Manage Time and Stress in a Chaotic World

Hopefully, everyone is having a great week so far!  I want to share with you an article that I was just featured in. This is a really great interview on how to manage time and stress in a world that’s increasingly chaotic, with less attention span, more priorities, and higher levels of stress and pressure. The article is posted on Thrive Global. You can read it here. We talk about the strategies and tips that I use to manage my time. Running several companies I have a limited amount of time in a day and a week. How I handle and mitigate stress is critical for me to see continued growth.

One tip I have adopted that helps me stay balanced, manage my time and priorities is having a strong morning and evening routine. By that I mean there are 11 things that I try to accomplish on a daily basis. If I can hit nine or ten of those, I’ve had a great day. Most days I hit all 11. Some days when I’m traveling and have a really high demand on my time, I’ll hit eight.

So here are my eleven tasks I like to accomplish daily:

1) Wake Up on Time

The first one is to wake up on time. I try to wake up really early, usually around 5:00 AM. This helps me start my day and designate a couple of hours for my morning routine.

2) Exercise

The second thing is exercise. I like to exercise at least 5 times a week between the gym and running.

3) Meditate

The third thing is to meditate for at least 5 to 10 minutes every morning. I find the morning to be best because you’ve got time to really center your thoughts and yourself before the chaos and busyness of the day starts.

4) Read My Personal Rules

The fourth thing I like to do is read my personal rules. These are things that are important to me that I like to follow. These could also be affirmations for you.

5) Take My Vitamins & Supplements

The fifth thing is to take my vitamins and supplements. This is fairly straightforward and simple for me to achieve each day.

6) Read

The sixth is spend 45 minutes to an hour reading the news. I like to read the Wall Street Journal and I’m committed to reading 24 books this year (two books a month). My smaller goal is to read about 50% of a book each week. Dividing my goals into smaller wins helps me stay on track and see continued progress.

7) Drinks Lots of Water

The next thing for me is to drink five glasses of water. A little side note is I really love sparkling water and seltzer, so I drink a lot of LaCroix (like five or six a day). Make sure that you have no calories, no sugar, and stay hydrated. This is very important for your brain health and functioning as well as for your body.

8) Eat Clean

The next thing is to eat clean and healthy all day. I have a pescatarian diet, so I eat a lot of vegetables, fish, fruits, foods with lower carbs and fats, as well as no meat.

9) Follow My Calendar

Next up is to follow my calendar. That’s important, right? What’s on our calendar gets done. Stay time blocked and focused on those things that we put on our calendar. Also, I make sure that only important things go onto my calendar to avoid unnecessary tasks that will inhibit me from achieving the most important goals for the day.

10) Achieve My Individual Goals for Each Day

The next is to achieve my individual goals for the day. I use a high performance planner by my mentor and executive business coach, Brendon Burchard. I very highly recommend taking a look at it. It’s called The High Performance Planner and you can find it on Amazon. It’s a great planner. It starts at the beginning of the day and ends the day with several questions and ratings, as well as a priority list for goals for the day.

11) Complete My Evening Routine

The last thing that I like to do as a daily habit is to make sure that I hit my evening routine. This includes ending work by about 8:00 PM and having some time to read my book, listen to a podcast, and unwind. Sometimes I go out to dinner with friends. I really try to not work after about 8:00 or 8:30. Typically I work longer than most on my days in the office, but again, you may be in different stages of your life depending on what priorities you have with family, children, et cetera. For me, working 10, 12 hour days is kind of the norm and it’s the stage I’m in. It doesn’t feel like work, because I love what I do, which I’m grateful for as well.

Bringing It All Together

If you can hit these (and again your habits don’t have to be these, these are just a template I use), it will allow you to stay centered at the beginning and end of your day, and live and perform at a higher level. These are simple health care, self-care, mindset, and mindfulness practices and habits that don’t take a ton of time. All of these together might take two hours a day, depending on how long you exercise for. Two hours a day. If you’re up for usually 15 to 18 hours, this is not a lot of time to really be performing and living in a better way, more intentionally.

You also want to plan some downtime for yourself where you’re completely off the grid, so to speak. Scheduling vacations first is another tip that’s important. I like to do that on a quarterly basis and then take some long weekends throughout as well. Usually, I do at least one to two trips abroad to new countries per year.

For more information on tips like this check out this article on Thrive Global. It just released the other day. I talk about this in a little more depth, some pro tips and strategies that I use to better manage my time and reduce and manage stress in an increasingly stressful world. Hopefully this was helpful. Stay tuned for what’s coming next!

Share Your Message, Skills, and Value With The World

Share Your Message, Skills, and Value With The World

Hey everybody, coming to you live from the rooftop of the Revere Hotel in downtown Boston. Every week we try to share a message that can help you in your life. Messages that can positively impact you to make a change for the better. This week’s topic is, “your message, your experience, and your value is of merit and the world needs to hear it.” So many people get scared about sharing their wisdom, experience, or knowledge with the world. When you can break through that wall of fear and insecurity, and step into contribution, it’s amazing the impact you can have.

Share Your Story

This is transformational because so many people need to hear what you have to say. You have to realize that. I realized that through my work, speaking, contributing, and helping lead groups across the country. I’ve shared my story of redemption, turnaround, and overcoming adversity, as well as more specific skills in real estate, brokerage, entrepreneurship, luxury markets, and development. There are people out there that need to hear what you have to share. You need to step outside of your comfort zone and be ok with feeling uncomfortable. So I want to encourage you to try to break through that insecurity and that fear.

Take my word for it. I’m here in Boston because I’m speaking at an event of a good friend of mine, who’s got a non-profit for climate change. I’m going to be sharing a little bit of my story and the skills, strategies, and mindset training I use to turn things around and become successful. These help me to stay happy and manage all the stress and anxiety, that surrounds modern life as a business person and as an entrepreneur. I’m super excited for opportunities like these. So again, my message today is don’t turn your back on others that need to hear what you have to say. So many people can benefit from your wisdom, experience, and all that you have gone through. Be willing to share that with everyone.

Be Comfortable Feeling Uncomfortable

It’s going to require you to be uncomfortable. It’s going to require you to step outside of your zone. It’s going to require you to feel insecure and awkward at first. But that’s okay because these feelings, connections, and vulnerability that you display will engender connection and community to build rapport, trust, and confidence. You’ll be amazed at the impact of the things that people say afterwards. Hopefully, this is helpful. Have an intentional end of the week and take some time for yourself this weekend too.

Amazon Enters Real Estate

Amazon Enters Real Estate

Realogy, the nation’s largest real estate company and an Amazon, the e-commerce juggernaut have partnered to change the way people find agents and buy homes. Their goal is to provide a turnkey service that helps home buyers find an agent. But it doesn’t end there. If a buyer actually purchases a home they’ll receive between $1,000 and $5,000 of credit to spend on Amazon Home Services.

Why is this important?

Amazon, one of the world’s largest companies has essentially changed the way people shop forever. With a massive audience already, they are now aiming to “simplify the process of finding and settling into a new home”. While Amazon claims they are not getting into real estate, and are leaving that up to Realogy, this is a major change to the competitive landscape of the real estate industry.

  • How can agents compete against this with much less resources?
  • How can you communicate to home buyers that you are their best choice?

By focusing on the value, insights, customer experience, and knowledge of your markets. Show them through brokerage results, personal experience, and more that you will ensure they get the best deal (buy or sell) possible.

The key takeaway here is to always focus on furthering your education, bettering your personal and professional self, and constantly improve the value you can provide to your buyers and sellers. Effectively doing so will much better position you to ward off changes to the competitive landscape.

What We Track and Measure, We Improve

What We Track and Measure, We Improve

Hey everybody. It’s Sophisticated Agent Keir here. I want to share a couple of thoughts for the week. What we track and measure, we improve. When we give enough attention to setting up a system of reporting, of understanding results, and identifying KPI’s (key performance indicators); when we do that for the things that really move the needle in our business and in life, those are the things that we will inevitably improve. A little bit of motivation today. Make sure that you’re identifying these as you work through the 12 week year and other goal setting frameworks that we’re teaching and coaching. Set up certain KPI’s. Set up a system of tracking and measuring those key performance indicators and key activities that really move the needle in your business.

Remember to intentionally, and deliberately set up tracking to identify the key performance indicators in your business. In the real estate business lagging indicators are pendings and sales. Leading indicators in the real estate business would be conversations, appointments, setting new advertisements, and marketing. Figure out what each of these are for your business and begin tracking these to improve over time.

So make sure that you’re setting your goals, setting KPI’s, and that you’re tracking and measuring those key activities. These are key revenue generating activities that will really move the needle in your business. That’s the story. That’s the tip. That’s this week’s little message. Hopefully you guys are doing well. Stay happy and stay focused.

Cut An Edge In Any Market and Stand Out With A Unique Personal Brand

Cut An Edge In Any Market and Stand Out With A Unique Personal Brand

Hope everyone is doing well today. I want to do a quick training on a very important topic for anybody in business, entrepreneurs and even others. This is the topic of building your own personal brand. How do you define yourself and cut an edge in the market? How do you stand out and rise above the noise? I’ve got a simple three-step process to do that, which is define your edge, refine your edge and build upon your edge. When I say edge, I mean your differentiating features. The things that make you unique. This will become your personal brand. Sometimes it takes a lot of introspection, reflection, and self-awareness to really come to the conclusion of what this is.

Build and Refine Your Platform

This process is a matter of getting in tune and comfortable with what these defining characteristics are. Then take those, and build strengths and skills to support these. Focus on creating and refining a platform which you can build upon. For example, in my luxury real estate brokerage business, the thing that makes us different (our edge) from all the other agents, brokers, and teams out there is this one-word: sophistication. That’s our edge. Everything we do is sophisticated.

  • Our expert level of counseling we give our clients
  • Our level of world-class service
  • Our level and quality of marketing
  • Our professional ability to present and tell a story creatively
  • Our way of conducting business
  • Our interactions with clients
  • And most importantly, how we present ourself

The list goes on and on. We want to live in the lifestyles that we represent because that speaks to our ideal client avatar. The whole objective here is that it allows us to step up our game, stand out, and differentiate from everybody else. When you’re the top of mind brand and you’re visible, you will really start to grow and scale. So I want to ask you if you’re building a personal brand, if you’re in business, if you’re an entrepreneur, if you’re in real estate, to follow this simple three-step process. Define your edge, refine your edge and build upon your edge. For us again, this is sophistication. Injecting sophistication into everything we do and making this a part of our brand DNA.

Implement The Three-Step Process

Lastly, if we build upon it, we will create a foundation of sophistication in every functional area of our luxury real estate business. This will enable us to stand out, rise above, and attract more business, leads, and visibility in the marketplace with a powerful personal brand. Hopefully, you find this helpful. The three-step process to cutting edge in any market and standing out with your personal brand. Hope you’re well. Talk to you guys soon.

Embrace The 12 Week Year to Accomplish More

Embrace The 12 Week Year to Accomplish More

Hey everybody! I want to give you all a little reminder. If you haven’t already, purchase The 12 Week Year by Brian Moran and Michael Lennington. Make a point to read the book in the coming days. It’s not too long, about a hundred pages, and you get access to all the great PDFs and worksheets on the website. Again, The 12 Week Year by Brian Moran and Michael Lennington. This is a really powerful system that is simple, effective, and all about getting more done in 12 weeks than most people do in an entire year. You can get the book and all the great resources it comes with now by clicking here.

Create Your Own 12 Week Vision

I want to challenge you all to create your own 36-month vision, 12-month vision, and then break this down further to a quarterly vision which is your 12-week plan of action. Once you have this, only choose two or three professional goals and maybe one personal goal to accomplish in the next three months. Don’t overwhelm yourself by trying to tackle too much with your first 12-week vision.

My recommendation is to start small and build this up over time. Then, start to break it down week by week, month by month with the tactics and strategies. These will underpin the successful accomplishment and completion of your 12-week goals.

If you want to go above and beyond using only the PDFs and the worksheets that the authors provide you through the field guide, you can purchase their software system, Achieve, which is what I did. It’s three payments of $99 and gives you access to a software system that tracks and measures your progress.

Continuously Improve Your Professional and Personal Life

Everyone improves naturally and Achieve makes it easier to keep track of all these targets you set. You can set goals, tracking for teams at work, or keep your personal and business goals separately. So again guys, this is The 12 Week Year. If you haven’t gotten it, get it now, read it, and start to implement it. After you have digested all this great content, think of how you can create a support system. This will help you stay on track to reach your goals. Create weekly accountability groups that will help you execute and implement the strategies and tactics to make sure that these goals actually get done. This will help you avoid becoming stagnant and wondering why these goals weren’t accomplished.